Executive Assistant to the CEO – Boston, MA | Healthcare Leadership Support

Executive Assistant to the CEO

📍 Location: Boston, Massachusetts (Onsite)
💼 Employment Type: Full-Time
🏥 Industry: Healthcare / Hospital System

💰 Compensation & Benefits

• Salary Range: $100,000 – $130,000

• Full benefits package included

• No relocation assistance

• No visa sponsorship available

🚀 Overview

A leading healthcare organization is seeking an experienced Executive Assistant to the CEO to provide high-level administrative and operational support to executive leadership.

This role requires a polished, highly organized professional who thrives in a fast-paced executive environment and has prior experience directly supporting a CEO or senior C-suite leader. The ideal candidate will possess exceptional communication skills, strong MS Teams proficiency, and the ability to manage multiple priorities with discretion and professionalism.

⚠️ This is a fully onsite role — candidates must be able to work onsite 5 days per week.

🔧 Key Responsibilities

Executive Support

• Provide high-level administrative support to the CEO and senior leadership team

• Manage calendars, meetings, and executive scheduling priorities

• Coordinate travel arrangements and process expense reimbursements

• Draft and prepare:

• Correspondence

• Reports

• Presentations

• Meeting materials

• Press releases

• Attend meetings and prepare/distribute meeting minutes

Communication & Coordination

• Serve as the primary point of contact for the executive office

• Triage calls and communications from:

• Internal departments

• Donors

• Media contacts

• Advocacy groups

• External stakeholders

• Maintain professionalism and diplomacy in all communications

Research & Administrative Projects

• Assist with:

• Research grant applications

• Grant reporting tracking

• Policy and funding research

• Conduct web research on:

• Federal funding trends

• Industry opportunities

• Relevant healthcare initiatives

• Identify and distribute articles and information relevant to leadership priorities

Organization & Operations

• Maintain highly organized workflows and executive priorities

• Coordinate office supplies and administrative logistics

• Ensure deadlines, schedules, and deliverables remain on track

• Support cross-functional coordination across departments and leadership teams

✅ Required Qualifications

• Bachelor’s Degree required

• Equivalent experience/training may be considered

• 3–5 years of progressive executive administrative experience

• Prior experience supporting:

• CEO preferred

• Other C-suite executives acceptable

• Advanced proficiency with:

• Microsoft Teams

• Microsoft Word

• Excel

• PowerPoint

• Outlook

• Excellent organizational, communication, and multitasking abilities

⭐ Preferred Qualifications

• Experience within:

• Large hospital systems

• Healthcare organizations

• Complex enterprise environments

• Experience with:

• Project management

• Data management

• Policy research

• Non-profit fundraising support

🛠️ Core Skills

✔ Executive Support
✔ CEO Support
✔ MS Teams
✔ Calendar Management
✔ Travel Coordination
✔ Meeting Coordination
✔ Presentation Preparation
✔ Project Coordination
✔ Executive Communication
✔ Administrative Operations
✔ Microsoft Office Suite
✔ Stakeholder Management
✔ Multitasking & Prioritization

🎯 Ideal Candidate

• Experienced Executive Assistant who has directly supported a CEO or senior executive leadership team

• Highly organized and able to manage competing priorities independently

• Professional, polished, and confident interacting with senior stakeholders

• Strong communicator with exceptional attention to detail

• Comfortable working in a fast-paced healthcare or large enterprise environment

• Able to maintain confidentiality and professionalism at all times

⚠️ Important Notes

• Fully onsite position — no remote or hybrid flexibility

• Candidates must be advanced MS Teams users

• Preference for candidates from larger healthcare systems or enterprise organizations

• No visa sponsorship available

📝 Screening Questions

1. Are you willing to work onsite 5 days per week?

2. Are you an advanced user of MS Teams?

3. Have you previously supported a CEO or other C-suite executive?

🌟 Why Join

• Opportunity to support executive leadership at a respected healthcare organization

• High-visibility role with direct exposure to senior leadership initiatives

• Collaborative and mission-driven culture

• Strong organizational values focused on community impact, innovation, and inclusion

• Excellent opportunity for experienced executive assistants seeking long-term growth in healthcare leadership support

Senior Industrial Engineer - Beaver Dam, WI - $90,000 -$130,000

Senior Industrial Engineer
Beaver Dam, WI
Relocation available if required
$90,000 -$130,000

Are you an experienced Industrial Engineer ready to lead and drive process improvement initiatives? Join a dynamic team where innovation and operational excellence intersect. This role is perfect for someone passionate about continuous improvement, efficient processes, and driving impactful results across the entire value chain. 

What You'll Do: 

-          Lead and coordinate the successful launch of New Product Introductions (NPI) within operations. 

-          Contribute significantly to facility transformation, technology transfer, and ongoing maintenance of mixed-model production lines or value streams. 

-          Drive and ensure the success of process improvement initiatives by implementing policies, procedures, and thorough process documentation. 

-          Implement demand-driven principles and strategies to achieve operational excellence and long-range planning goals, emphasizing flexibility, speed, and responsiveness. 

-          Optimize product, material, and information flow to maximize efficiencies and minimize operational costs. 

-          Develop innovative solutions to improve business results, using proven tools, methodologies, and standards. 

-          Promote continuous improvement of manufacturing methods, systems, and controls by collaborating closely with shop floor personnel. 

-          Oversee area layouts, process definitions, and equipment justification, selection, and implementation. 

-          Lead and participate in the transformation of operations to align with long-term strategic objectives. 

What You Bring: 

Minimum Qualifications: 

-          Bachelor’s Degree in Engineering or Industrial Technology. 

-          5+ years of experience in an engineering function within a similar environment. 

Preferred Qualifications: 

-          Proficiency in CAD tools such as AutoCAD, SolidWorks, or ProE. 

-          Strong understanding of lean principles and process improvement methodologies. 

-          Demonstrated ability to lead cross-functional projects and manage competing priorities in a fast-paced setting. 

-          Experience in high-mix, low-volume, and high-volume, low-mix production environments. 

-          Excellent problem-solving, organizational, and conflict resolution skills. 

-          Project Management Certification is a plus. 

Physical Requirements: 

-          Regularly required to talk, hear, stand, walk, and use hands for object manipulation. 

-          Occasionally required to stoop, bend, or reach above the shoulders. 

-          Must be able to occasionally lift up to 25–50 pounds. 

-          Frequent and continuous computer-based work requiring sitting, close vision, and focus adjustments. 

-          Occasional travel may be required. 

Why Join Us? 

Be part of a team where your contributions directly impact success. This role offers an exciting opportunity to lead transformation efforts, innovate, and help shape the future of operations. If you're ready to make a difference, we want to hear from you!