Executive Assistant to the CEO – Boston, MA | Healthcare Leadership Support

Executive Assistant to the CEO

📍 Location: Boston, Massachusetts (Onsite)
💼 Employment Type: Full-Time
🏥 Industry: Healthcare / Hospital System

💰 Compensation & Benefits

• Salary Range: $100,000 – $130,000

• Full benefits package included

• No relocation assistance

• No visa sponsorship available

🚀 Overview

A leading healthcare organization is seeking an experienced Executive Assistant to the CEO to provide high-level administrative and operational support to executive leadership.

This role requires a polished, highly organized professional who thrives in a fast-paced executive environment and has prior experience directly supporting a CEO or senior C-suite leader. The ideal candidate will possess exceptional communication skills, strong MS Teams proficiency, and the ability to manage multiple priorities with discretion and professionalism.

⚠️ This is a fully onsite role — candidates must be able to work onsite 5 days per week.

🔧 Key Responsibilities

Executive Support

• Provide high-level administrative support to the CEO and senior leadership team

• Manage calendars, meetings, and executive scheduling priorities

• Coordinate travel arrangements and process expense reimbursements

• Draft and prepare:

• Correspondence

• Reports

• Presentations

• Meeting materials

• Press releases

• Attend meetings and prepare/distribute meeting minutes

Communication & Coordination

• Serve as the primary point of contact for the executive office

• Triage calls and communications from:

• Internal departments

• Donors

• Media contacts

• Advocacy groups

• External stakeholders

• Maintain professionalism and diplomacy in all communications

Research & Administrative Projects

• Assist with:

• Research grant applications

• Grant reporting tracking

• Policy and funding research

• Conduct web research on:

• Federal funding trends

• Industry opportunities

• Relevant healthcare initiatives

• Identify and distribute articles and information relevant to leadership priorities

Organization & Operations

• Maintain highly organized workflows and executive priorities

• Coordinate office supplies and administrative logistics

• Ensure deadlines, schedules, and deliverables remain on track

• Support cross-functional coordination across departments and leadership teams

✅ Required Qualifications

• Bachelor’s Degree required

• Equivalent experience/training may be considered

• 3–5 years of progressive executive administrative experience

• Prior experience supporting:

• CEO preferred

• Other C-suite executives acceptable

• Advanced proficiency with:

• Microsoft Teams

• Microsoft Word

• Excel

• PowerPoint

• Outlook

• Excellent organizational, communication, and multitasking abilities

⭐ Preferred Qualifications

• Experience within:

• Large hospital systems

• Healthcare organizations

• Complex enterprise environments

• Experience with:

• Project management

• Data management

• Policy research

• Non-profit fundraising support

🛠️ Core Skills

✔ Executive Support
✔ CEO Support
✔ MS Teams
✔ Calendar Management
✔ Travel Coordination
✔ Meeting Coordination
✔ Presentation Preparation
✔ Project Coordination
✔ Executive Communication
✔ Administrative Operations
✔ Microsoft Office Suite
✔ Stakeholder Management
✔ Multitasking & Prioritization

🎯 Ideal Candidate

• Experienced Executive Assistant who has directly supported a CEO or senior executive leadership team

• Highly organized and able to manage competing priorities independently

• Professional, polished, and confident interacting with senior stakeholders

• Strong communicator with exceptional attention to detail

• Comfortable working in a fast-paced healthcare or large enterprise environment

• Able to maintain confidentiality and professionalism at all times

⚠️ Important Notes

• Fully onsite position — no remote or hybrid flexibility

• Candidates must be advanced MS Teams users

• Preference for candidates from larger healthcare systems or enterprise organizations

• No visa sponsorship available

📝 Screening Questions

1. Are you willing to work onsite 5 days per week?

2. Are you an advanced user of MS Teams?

3. Have you previously supported a CEO or other C-suite executive?

🌟 Why Join

• Opportunity to support executive leadership at a respected healthcare organization

• High-visibility role with direct exposure to senior leadership initiatives

• Collaborative and mission-driven culture

• Strong organizational values focused on community impact, innovation, and inclusion

• Excellent opportunity for experienced executive assistants seeking long-term growth in healthcare leadership support

Category Manager – Direct Materials | Strategic Sourcing, SAP, Manufacturing | Denver, CO (Hybrid)

Category Manager – Direct Materials

📍 Location: Denver, Colorado (Hybrid – 3 days onsite / 2 days remote)
💼 Employment Type: Full-Time
🎓 Education: Bachelor’s Degree required
📈 Experience Level: Mid-Senior
🕒 Experience Required: 5–7+ years
✈️ Travel: Occasional
🌎 Visa Sponsorship: Not available
🚚 Relocation Assistance: Not available

Role Overview

We are seeking a Category Manager – Direct Materials to lead strategic sourcing initiatives across a multi-site manufacturing environment.

This role is responsible for optimising cost, quality, and supply continuity, while driving supplier performance and supporting innovation through strong cross-functional collaboration with R&D, Product, and Operations teams.

Key Responsibilities

Strategic Sourcing & Cost Optimisation

• Develop and execute data-driven category strategies for direct/raw materials

• Build and maintain should-cost models to support negotiations and pricing decisions

• Deliver year-over-year cost savings through:

• Strategic negotiations

• Competitive sourcing events

• Supplier rationalisation

• Value engineering initiatives

• Track and report performance using KPIs, scorecards, and executive updates

Supplier & Contract Management

• Manage supplier relationships to ensure:

• Quality performance

• Cost competitiveness

• Supply reliability

• Lead supplier development initiatives to improve capability and alignment

• Own contract lifecycle management, including compliance and renewals

• Manage $20M+ spend categories

Project & Cross-Functional Leadership

• Lead cross-functional teams across:

• R&D

• Product Management

• Operations

• Finance

• Quality

• Support:

• New supplier qualification

• New product introductions (NPI)

• Material evaluation and innovation initiatives

• Act as the primary commercial interface across multiple facilities

Risk Management & Supply Continuity

• Proactively identify and mitigate supply chain risks

• Develop and implement contingency plans

• Lead root cause analysis and corrective actions for supply disruptions

• Ensure uninterrupted supply of critical materials

Process Improvement

• Identify and implement process improvements to increase efficiency

• Streamline sourcing and supply chain operations

• Drive adoption of best practices across the organisation

Required Qualifications

• Bachelor’s degree required

• 5+ years of experience in supply chain or sourcing, including:

• At least 3 years sourcing within a large/complex organisation

• Proven experience sourcing direct/raw materials in manufacturing environments

• Experience managing $20M+ spend categories

• Strong contract negotiation and supplier management experience

Technical Skills

• Expertise in should-cost modelling and cost analysis

• Strong understanding of commodity/category management principles

• Experience with e-sourcing tools

• Proficiency with:

• SAP or similar ERP systems

• Microsoft Excel, PowerPoint, Word, Outlook

Preferred Qualifications

• CPSM (Certified Professional in Supply Management) certification

• Experience supporting new product development or R&D initiatives

• Background in multi-site manufacturing environments

Key Competencies

• Strong analytical and strategic thinking skills

• Excellent communication and stakeholder management abilities

• Proven ability to lead cross-functional teams

• Proactive, collaborative mindset with focus on continuous improvement

• Ability to present insights to senior and non-technical stakeholders

Ideal Candidate

The ideal candidate will:

• Have direct experience sourcing raw/direct materials within manufacturing

• Be comfortable managing large spend categories and complex supplier networks

• Demonstrate strong commercial acumen and negotiation capability

• Thrive in a cross-functional, fast-paced environment

• Have a track record of delivering cost savings and supplier performance improvements

Benefits

• Comprehensive benefits package

• Health and wellbeing coverage

• Paid time off

• Additional employee benefits

Screening Question

• Do you have experience sourcing raw or direct materials for manufacturing plants?

Business Administrator (Part-Time, Remote) – IT Consultancy Support

Business Administrator
Remote Based
Wednesday & Fridays

Overview
We are seeking a highly organised and detail-oriented Business Administrator to join our team, Supporting a Growing IT Consultancy business.

This role offers an excellent opportunity for individuals with a strong background in office management and administrative support to contribute to the smooth operation of our organisation. The successful candidate will be responsible for managing various administrative tasks, supporting team members, and ensuring efficient office workflows. Prior experience with office software and excellent communication skills are essential for this position.

Duties

• Manage day-to-day administrative operations, including scheduling appointments and maintaining calendars

• Handle correspondence via email, phone, and postal services with professionalism and courtesy

• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks

• Maintain organised filing systems both digitally and physically to ensure easy retrieval of documents

• Prepare reports, presentations, and other documentation as required

• Assist with invoicing, billing, and financial record keeping using QuickBooks

• Support team members with administrative needs such as travel arrangements and supply procurement

• Ensure office supplies are stocked and organise maintenance or repairs when necessary

• Uphold high standards of phone etiquette when communicating with clients, vendors, and internal staff

Requirements

• Proven office experience or administrative experience in a professional environment

• Strong computer skills including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar) and using tools such as Docusign.

• Experience with QuickBooks or similar accounting software is desirable

• Excellent organisational skills with the ability to prioritise tasks effectively

• Good typing speed and accuracy for data entry tasks

• Strong communication skills, both written and verbal, with professional phone etiquette

• Ability to work independently as well as part of a team in a fast-paced environment

• Attention to detail and high level of accuracy in all work undertaken, Including;

• Drafting and reviewing emails, reports, proposals, and internal documents

• Checking contracts, letters, policies, and presentations before circulation

• Ensuring accuracy, clarity, grammar, tone, and professionalism

• Reducing risk by catching errors in client-facing or legal documentation

This role is ideal for motivated individuals seeking to utilise their administrative expertise within a supportive organisation. We value professionalism, efficiency, and a proactive approach to daily tasks.

Job Types: Permanent, Part-time

Benefits:

• Company pension

• Work from home

Director of Emergency Department - USA, Ottumwa IA - $95,000 - $115,000

Director of Emergency Department

USA, Ottumwa IA

$95,000 - $115,000

Job Description

GENERAL SUMMARY OF DUTIES – The Director of Emergency Services provides clinical and administrative leadership and expertise in the field of emergency medicine, and is responsible for the implementation of the vision, mission, plans, and standards of the organization and nursing services. 

SUPERVISOR – Chief Nursing Officer

SUPERVISES – Emergency Department and Ottumwa Regional Mobile Intensive Care Services (ORMICS) Staff

DUTIES INCLUDE BUT ARE NOT LIMITED TO

·       Participates, and facilitates staff participation, in nursing and organizational policy formulation and decision-making.

·       Accepts organizational accountability for services provided to recipients.

·       Evaluates the quality and appropriateness of care.

·       Provides guidance for and supervision of personnel accountable to the Director of Emergency Services including evaluation of performance.

·       Coordinates nursing services with the services of other health care disciplines.

·       Participates in the recruitment, selection, and retention of personnel.

·       Assumes accountability for staffing and scheduling personnel. 

·       Assures appropriate orientation, education, credentialing, and continuing professional development for personnel.

·       Develops and monitors the budget for defined areas.

·       Participates and involves nursing staff in evaluative research activities.

·       Fosters a climate conducive to educational experiences for nursing and other students.

·       Maintains oversight of the hospital trauma program and ensures that the facility is meeting all state requirements for trauma designation.

·       Assures appropriate level of understanding, awareness and compliance with all applicable Joint Commission, CMS, state and local agency laws, internal/external regulations, guidelines, policies, procedures and professional standards.

·       Other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES  

·       Effectively communicates with patients, visitors, associates and others.

·       Ability to take quick action to resolve customer complaints.

·       Ability to maintain accurate records and reports questionable practices.

·       Knowledge of current practices in emergency nursing and pre-hospital care

·        Strong interpersonal and communication skills, including ability to motivate personnel.

·        Clear, concise and persuasive writing and presentation skills.

·        Strong orientation to deadline and detail.

·        Frequent public speaking/training expected.

·        Word Processing PC Skills, knowledge of PowerPoint and Excel desirable.

·        Decisive and capable of exercising good judgment under pressure.

·        Ability to manage a diverse and demanding workload. 

·       Ability to collect, analyze and present data.

EDUCATION

·       Baccalaureate degree in nursing or related field, or AD in nursing with demonstrated equivalent competencies and enrollment in baccalaureate program.

·       Master's degree preferred.

EXPERIENCE 

·       3-5 years’ experience in related clinical practice with minimum of 1-2 years in clinical leadership role.

CERTIFICATE/LICENSE

·       Current RN license in the state of Iowa.

·       Current certification in BLS.

·       Must obtain ACLS and PALS certifications within 6 months of hire.

·       Must obtain TNCC certification within one year of hire.