Senior Executive Assistant to the Chief Financial Officer | Boston, MA

Location: Boston, Massachusetts 02118

Work Arrangement: 100% onsite

Employment Type: Full-time, permanent

Experience Level: Senior Executive Support

Reports To: Administrative Manager

Primary Executive: Chief Financial Officer

Base Salary: $70,000–$98,000

Travel: Not required

Relocation Assistance: Not available

Visa Sponsorship: Not available

Position Overview

A prominent healthcare organization is seeking an accomplished Senior Executive Assistant to provide high-level support to its Chief Financial Officer and designated Vice Presidents across the Finance leadership team.

This highly visible enterprise role requires exceptional judgement, discretion, organization and anticipatory thinking. The successful candidate will be a trusted partner who protects executive time, resolves challenges and supports complex Finance, Board and governance priorities.

Key Responsibilities

• Serve as the primary administrative partner to the CFO.

• Support designated Vice Presidents and senior Finance leaders.

• Manage complex calendars and competing internal and external priorities.

• Coordinate meetings with executives, Board members, auditors, investors, advisers and financial institutions.

• Align schedules with monthly and quarterly close, forecasting, budgeting, audits and Board reporting.

• Coordinate briefing materials, reports, agendas and follow-up actions.

• Maintain visibility of critical Finance deadlines, dependencies and deliverables.

• Support Board and Audit Committee meetings and governance processes.

• Consolidate and distribute accurate, confidential Board materials.

• Draft and edit executive correspondence, presentations and summaries.

• Coordinate domestic and international travel, expenses and logistics when required.

• Handle sensitive financial and organizational information with discretion.

• Build strong relationships across the executive office and wider organization.

• Improve administrative processes and anticipate issues before they affect priorities.

Required Qualifications

• Significant experience supporting C-suite or senior enterprise executives.

• Experience supporting a CFO, Finance leadership team or similarly complex function.

• Expert calendar, meeting and priority-management skills.

• Board, committee, governance or executive-meeting support experience.

• Excellent written communication, editing and presentation skills.

• Exceptional discretion, judgement and attention to detail.

• Ability to manage multiple urgent priorities independently.

• Strong Microsoft Office and collaboration-platform skills.

• Ability to work onsite in Boston.

• Current U.S. work authorization without sponsorship.

Preferred Qualifications

• Healthcare, hospital or regulated-industry experience.

• Experience supporting financial close, budgeting, forecasting or audit cycles.

• Experience coordinating Board and investor-facing activity.

Benefits may include medical, dental and vision insurance, retirement benefits, paid time off, wellness programs and professional development.

Equal Opportunity

The organization is an Equal Opportunity Employer and considers qualified applicants without discrimination based on any status protected by applicable law.

Executive Assistant to the CEO – Boston, MA | Healthcare Leadership Support

Executive Assistant to the CEO

📍 Location: Boston, Massachusetts (Onsite)
💼 Employment Type: Full-Time
🏥 Industry: Healthcare / Hospital System

💰 Compensation & Benefits

• Salary Range: $100,000 – $130,000

• Full benefits package included

• No relocation assistance

• No visa sponsorship available

🚀 Overview

A leading healthcare organization is seeking an experienced Executive Assistant to the CEO to provide high-level administrative and operational support to executive leadership.

This role requires a polished, highly organized professional who thrives in a fast-paced executive environment and has prior experience directly supporting a CEO or senior C-suite leader. The ideal candidate will possess exceptional communication skills, strong MS Teams proficiency, and the ability to manage multiple priorities with discretion and professionalism.

⚠️ This is a fully onsite role — candidates must be able to work onsite 5 days per week.

🔧 Key Responsibilities

Executive Support

• Provide high-level administrative support to the CEO and senior leadership team

• Manage calendars, meetings, and executive scheduling priorities

• Coordinate travel arrangements and process expense reimbursements

• Draft and prepare:

• Correspondence

• Reports

• Presentations

• Meeting materials

• Press releases

• Attend meetings and prepare/distribute meeting minutes

Communication & Coordination

• Serve as the primary point of contact for the executive office

• Triage calls and communications from:

• Internal departments

• Donors

• Media contacts

• Advocacy groups

• External stakeholders

• Maintain professionalism and diplomacy in all communications

Research & Administrative Projects

• Assist with:

• Research grant applications

• Grant reporting tracking

• Policy and funding research

• Conduct web research on:

• Federal funding trends

• Industry opportunities

• Relevant healthcare initiatives

• Identify and distribute articles and information relevant to leadership priorities

Organization & Operations

• Maintain highly organized workflows and executive priorities

• Coordinate office supplies and administrative logistics

• Ensure deadlines, schedules, and deliverables remain on track

• Support cross-functional coordination across departments and leadership teams

✅ Required Qualifications

• Bachelor’s Degree required

• Equivalent experience/training may be considered

• 3–5 years of progressive executive administrative experience

• Prior experience supporting:

• CEO preferred

• Other C-suite executives acceptable

• Advanced proficiency with:

• Microsoft Teams

• Microsoft Word

• Excel

• PowerPoint

• Outlook

• Excellent organizational, communication, and multitasking abilities

⭐ Preferred Qualifications

• Experience within:

• Large hospital systems

• Healthcare organizations

• Complex enterprise environments

• Experience with:

• Project management

• Data management

• Policy research

• Non-profit fundraising support

🛠️ Core Skills

✔ Executive Support
✔ CEO Support
✔ MS Teams
✔ Calendar Management
✔ Travel Coordination
✔ Meeting Coordination
✔ Presentation Preparation
✔ Project Coordination
✔ Executive Communication
✔ Administrative Operations
✔ Microsoft Office Suite
✔ Stakeholder Management
✔ Multitasking & Prioritization

🎯 Ideal Candidate

• Experienced Executive Assistant who has directly supported a CEO or senior executive leadership team

• Highly organized and able to manage competing priorities independently

• Professional, polished, and confident interacting with senior stakeholders

• Strong communicator with exceptional attention to detail

• Comfortable working in a fast-paced healthcare or large enterprise environment

• Able to maintain confidentiality and professionalism at all times

⚠️ Important Notes

• Fully onsite position — no remote or hybrid flexibility

• Candidates must be advanced MS Teams users

• Preference for candidates from larger healthcare systems or enterprise organizations

• No visa sponsorship available

📝 Screening Questions

1. Are you willing to work onsite 5 days per week?

2. Are you an advanced user of MS Teams?

3. Have you previously supported a CEO or other C-suite executive?

🌟 Why Join

• Opportunity to support executive leadership at a respected healthcare organization

• High-visibility role with direct exposure to senior leadership initiatives

• Collaborative and mission-driven culture

• Strong organizational values focused on community impact, innovation, and inclusion

• Excellent opportunity for experienced executive assistants seeking long-term growth in healthcare leadership support

Business Administrator (Part-Time, Remote) – IT Consultancy Support

Business Administrator
Remote Based
Wednesday & Fridays

Overview
We are seeking a highly organised and detail-oriented Business Administrator to join our team, Supporting a Growing IT Consultancy business.

This role offers an excellent opportunity for individuals with a strong background in office management and administrative support to contribute to the smooth operation of our organisation. The successful candidate will be responsible for managing various administrative tasks, supporting team members, and ensuring efficient office workflows. Prior experience with office software and excellent communication skills are essential for this position.

Duties

• Manage day-to-day administrative operations, including scheduling appointments and maintaining calendars

• Handle correspondence via email, phone, and postal services with professionalism and courtesy

• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks

• Maintain organised filing systems both digitally and physically to ensure easy retrieval of documents

• Prepare reports, presentations, and other documentation as required

• Assist with invoicing, billing, and financial record keeping using QuickBooks

• Support team members with administrative needs such as travel arrangements and supply procurement

• Ensure office supplies are stocked and organise maintenance or repairs when necessary

• Uphold high standards of phone etiquette when communicating with clients, vendors, and internal staff

Requirements

• Proven office experience or administrative experience in a professional environment

• Strong computer skills including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar) and using tools such as Docusign.

• Experience with QuickBooks or similar accounting software is desirable

• Excellent organisational skills with the ability to prioritise tasks effectively

• Good typing speed and accuracy for data entry tasks

• Strong communication skills, both written and verbal, with professional phone etiquette

• Ability to work independently as well as part of a team in a fast-paced environment

• Attention to detail and high level of accuracy in all work undertaken, Including;

• Drafting and reviewing emails, reports, proposals, and internal documents

• Checking contracts, letters, policies, and presentations before circulation

• Ensuring accuracy, clarity, grammar, tone, and professionalism

• Reducing risk by catching errors in client-facing or legal documentation

This role is ideal for motivated individuals seeking to utilise their administrative expertise within a supportive organisation. We value professionalism, efficiency, and a proactive approach to daily tasks.

Job Types: Permanent, Part-time

Benefits:

• Company pension

• Work from home