Executive Assistant to the CEO
📍 Location: Boston, Massachusetts (Onsite)
💼 Employment Type: Full-Time
🏥 Industry: Healthcare / Hospital System
💰 Compensation & Benefits
Salary Range: $100,000 – $130,000
Full benefits package included
No relocation assistance
No visa sponsorship available
🚀 Overview
A leading healthcare organization is seeking an experienced Executive Assistant to the CEO to provide high-level administrative and operational support to executive leadership.
This role requires a polished, highly organized professional who thrives in a fast-paced executive environment and has prior experience directly supporting a CEO or senior C-suite leader. The ideal candidate will possess exceptional communication skills, strong MS Teams proficiency, and the ability to manage multiple priorities with discretion and professionalism.
⚠️ This is a fully onsite role — candidates must be able to work onsite 5 days per week.
🔧 Key Responsibilities
Executive Support
Provide high-level administrative support to the CEO and senior leadership team
Manage calendars, meetings, and executive scheduling priorities
Coordinate travel arrangements and process expense reimbursements
Draft and prepare:
Correspondence
Reports
Presentations
Meeting materials
Press releases
Attend meetings and prepare/distribute meeting minutes
Communication & Coordination
Serve as the primary point of contact for the executive office
Triage calls and communications from:
Internal departments
Donors
Media contacts
Advocacy groups
External stakeholders
Maintain professionalism and diplomacy in all communications
Research & Administrative Projects
Assist with:
Research grant applications
Grant reporting tracking
Policy and funding research
Conduct web research on:
Federal funding trends
Industry opportunities
Relevant healthcare initiatives
Identify and distribute articles and information relevant to leadership priorities
Organization & Operations
Maintain highly organized workflows and executive priorities
Coordinate office supplies and administrative logistics
Ensure deadlines, schedules, and deliverables remain on track
Support cross-functional coordination across departments and leadership teams
✅ Required Qualifications
Bachelor’s Degree required
Equivalent experience/training may be considered
3–5 years of progressive executive administrative experience
Prior experience supporting:
CEO preferred
Other C-suite executives acceptable
Advanced proficiency with:
Microsoft Teams
Microsoft Word
Excel
PowerPoint
Outlook
Excellent organizational, communication, and multitasking abilities
⭐ Preferred Qualifications
Experience within:
Large hospital systems
Healthcare organizations
Complex enterprise environments
Experience with:
Project management
Data management
Policy research
Non-profit fundraising support
🛠️ Core Skills
✔ Executive Support
✔ CEO Support
✔ MS Teams
✔ Calendar Management
✔ Travel Coordination
✔ Meeting Coordination
✔ Presentation Preparation
✔ Project Coordination
✔ Executive Communication
✔ Administrative Operations
✔ Microsoft Office Suite
✔ Stakeholder Management
✔ Multitasking & Prioritization
🎯 Ideal Candidate
Experienced Executive Assistant who has directly supported a CEO or senior executive leadership team
Highly organized and able to manage competing priorities independently
Professional, polished, and confident interacting with senior stakeholders
Strong communicator with exceptional attention to detail
Comfortable working in a fast-paced healthcare or large enterprise environment
Able to maintain confidentiality and professionalism at all times
⚠️ Important Notes
Fully onsite position — no remote or hybrid flexibility
Candidates must be advanced MS Teams users
Preference for candidates from larger healthcare systems or enterprise organizations
No visa sponsorship available
📝 Screening Questions
Are you willing to work onsite 5 days per week?
Are you an advanced user of MS Teams?
Have you previously supported a CEO or other C-suite executive?
🌟 Why Join
Opportunity to support executive leadership at a respected healthcare organization
High-visibility role with direct exposure to senior leadership initiatives
Collaborative and mission-driven culture
Strong organizational values focused on community impact, innovation, and inclusion
Excellent opportunity for experienced executive assistants seeking long-term growth in healthcare leadership support