Executive Assistant to the CEO – Boston, MA | Healthcare Leadership Support

Executive Assistant to the CEO

📍 Location: Boston, Massachusetts (Onsite)
💼 Employment Type: Full-Time
🏥 Industry: Healthcare / Hospital System

💰 Compensation & Benefits

• Salary Range: $100,000 – $130,000

• Full benefits package included

• No relocation assistance

• No visa sponsorship available

🚀 Overview

A leading healthcare organization is seeking an experienced Executive Assistant to the CEO to provide high-level administrative and operational support to executive leadership.

This role requires a polished, highly organized professional who thrives in a fast-paced executive environment and has prior experience directly supporting a CEO or senior C-suite leader. The ideal candidate will possess exceptional communication skills, strong MS Teams proficiency, and the ability to manage multiple priorities with discretion and professionalism.

⚠️ This is a fully onsite role — candidates must be able to work onsite 5 days per week.

🔧 Key Responsibilities

Executive Support

• Provide high-level administrative support to the CEO and senior leadership team

• Manage calendars, meetings, and executive scheduling priorities

• Coordinate travel arrangements and process expense reimbursements

• Draft and prepare:

• Correspondence

• Reports

• Presentations

• Meeting materials

• Press releases

• Attend meetings and prepare/distribute meeting minutes

Communication & Coordination

• Serve as the primary point of contact for the executive office

• Triage calls and communications from:

• Internal departments

• Donors

• Media contacts

• Advocacy groups

• External stakeholders

• Maintain professionalism and diplomacy in all communications

Research & Administrative Projects

• Assist with:

• Research grant applications

• Grant reporting tracking

• Policy and funding research

• Conduct web research on:

• Federal funding trends

• Industry opportunities

• Relevant healthcare initiatives

• Identify and distribute articles and information relevant to leadership priorities

Organization & Operations

• Maintain highly organized workflows and executive priorities

• Coordinate office supplies and administrative logistics

• Ensure deadlines, schedules, and deliverables remain on track

• Support cross-functional coordination across departments and leadership teams

✅ Required Qualifications

• Bachelor’s Degree required

• Equivalent experience/training may be considered

• 3–5 years of progressive executive administrative experience

• Prior experience supporting:

• CEO preferred

• Other C-suite executives acceptable

• Advanced proficiency with:

• Microsoft Teams

• Microsoft Word

• Excel

• PowerPoint

• Outlook

• Excellent organizational, communication, and multitasking abilities

⭐ Preferred Qualifications

• Experience within:

• Large hospital systems

• Healthcare organizations

• Complex enterprise environments

• Experience with:

• Project management

• Data management

• Policy research

• Non-profit fundraising support

🛠️ Core Skills

✔ Executive Support
✔ CEO Support
✔ MS Teams
✔ Calendar Management
✔ Travel Coordination
✔ Meeting Coordination
✔ Presentation Preparation
✔ Project Coordination
✔ Executive Communication
✔ Administrative Operations
✔ Microsoft Office Suite
✔ Stakeholder Management
✔ Multitasking & Prioritization

🎯 Ideal Candidate

• Experienced Executive Assistant who has directly supported a CEO or senior executive leadership team

• Highly organized and able to manage competing priorities independently

• Professional, polished, and confident interacting with senior stakeholders

• Strong communicator with exceptional attention to detail

• Comfortable working in a fast-paced healthcare or large enterprise environment

• Able to maintain confidentiality and professionalism at all times

⚠️ Important Notes

• Fully onsite position — no remote or hybrid flexibility

• Candidates must be advanced MS Teams users

• Preference for candidates from larger healthcare systems or enterprise organizations

• No visa sponsorship available

📝 Screening Questions

1. Are you willing to work onsite 5 days per week?

2. Are you an advanced user of MS Teams?

3. Have you previously supported a CEO or other C-suite executive?

🌟 Why Join

• Opportunity to support executive leadership at a respected healthcare organization

• High-visibility role with direct exposure to senior leadership initiatives

• Collaborative and mission-driven culture

• Strong organizational values focused on community impact, innovation, and inclusion

• Excellent opportunity for experienced executive assistants seeking long-term growth in healthcare leadership support

Senior Executive Assistant | Hybrid | Dubai, UAE

Job Title: Senior Executive Assistant

Location: Flexible / Hybrid – Dubai Based

Salary: 25,000 – 30,000 AED Per Month

Reporting to: Co-Founders

Overview

We are seeking an exceptional Senior Executive Assistant to provide high-level, proactive support to two Co-Founders of a fast-paced, growing business. This is a critical role for someone who takes their career seriously, thrives on responsibility, and consistently delivers to an exceptional standard.

The successful candidate will act as a true right-hand partner — anticipating needs, owning outcomes, and ensuring the Co-Founders can focus on strategic priorities without distraction.

Key Responsibilities

Executive & Diary Management

• Full ownership of complex diary management for two Co-Founders, including scheduling, prioritisation, and conflict resolution

• Proactively manage time, ensuring meetings are purposeful, well-prepared, and aligned to business priorities

• Coordinate internal and external meetings across multiple time zones

Communication & Correspondence

• Draft, edit, and send professional emails on behalf of the Co-Founders

• Liaise confidently with clients, customers, partners, and senior stakeholders

• Follow up on actions, commitments, and customer communications to ensure nothing is missed

Meetings & Presentations

• Prepare high-quality meeting decks and supporting documentation

• Suggest clear, structured agendas ahead of meetings

• Capture actions and ensure follow-ups are completed on time

Travel & Logistics

• Arrange all travel including flights, hotels, ground transport, and itineraries

• Ensure travel is efficient, well-planned, and cost-conscious

• Handle last-minute changes calmly and effectively

CRM & Administration

• Maintain and update HubSpot accurately, ensuring data integrity

• Track interactions, follow-ups, and key customer information

• Support general administrative and operational tasks as required

Ad Hoc & Problem Solving

• Handle ad hoc requests with discretion, urgency, and professionalism

• Take ownership of tasks and see them through to completion

• Act as a trusted gatekeeper, solving problems before they escalate

Skills & Experience Required

• Proven experience as a Senior PA / Executive Assistant, ideally supporting founders, CEOs, or senior leadership

• Exceptional written and verbal communication skills

• Highly organised with outstanding attention to detail

• Strong experience managing complex diaries and priorities

• Confident preparing professional presentations and documentation

• Comfortable using CRM systems (HubSpot experience highly desirable)

• Calm, resilient, and effective under pressure

• Commercially aware, proactive, and solutions-focused

Personal Attributes

• Takes pride in their work and career progression

• Trustworthy, discreet, and highly professional

• Proactive self-starter who doesn’t wait to be asked

• Able to challenge constructively and offer better ways of working

• Reliable, driven, and outcome-focused

Why Join

This is a rare opportunity to work closely with two Co-Founders, gaining exposure to strategic decision-making while playing a pivotal role in the smooth running of the business. The role offers autonomy, responsibility, and the chance to make a real impact.