Executive Assistant to the CEO – Boston, MA | Healthcare Leadership Support

Executive Assistant to the CEO

📍 Location: Boston, Massachusetts (Onsite)
💼 Employment Type: Full-Time
🏥 Industry: Healthcare / Hospital System

💰 Compensation & Benefits

  • Salary Range: $100,000 – $130,000

  • Full benefits package included

  • No relocation assistance

  • No visa sponsorship available

🚀 Overview

A leading healthcare organization is seeking an experienced Executive Assistant to the CEO to provide high-level administrative and operational support to executive leadership.

This role requires a polished, highly organized professional who thrives in a fast-paced executive environment and has prior experience directly supporting a CEO or senior C-suite leader. The ideal candidate will possess exceptional communication skills, strong MS Teams proficiency, and the ability to manage multiple priorities with discretion and professionalism.

⚠️ This is a fully onsite role — candidates must be able to work onsite 5 days per week.

🔧 Key Responsibilities

Executive Support

  • Provide high-level administrative support to the CEO and senior leadership team

  • Manage calendars, meetings, and executive scheduling priorities

  • Coordinate travel arrangements and process expense reimbursements

  • Draft and prepare:

    • Correspondence

    • Reports

    • Presentations

    • Meeting materials

    • Press releases

  • Attend meetings and prepare/distribute meeting minutes

Communication & Coordination

  • Serve as the primary point of contact for the executive office

  • Triage calls and communications from:

    • Internal departments

    • Donors

    • Media contacts

    • Advocacy groups

    • External stakeholders

  • Maintain professionalism and diplomacy in all communications

Research & Administrative Projects

  • Assist with:

    • Research grant applications

    • Grant reporting tracking

    • Policy and funding research

  • Conduct web research on:

    • Federal funding trends

    • Industry opportunities

    • Relevant healthcare initiatives

  • Identify and distribute articles and information relevant to leadership priorities

Organization & Operations

  • Maintain highly organized workflows and executive priorities

  • Coordinate office supplies and administrative logistics

  • Ensure deadlines, schedules, and deliverables remain on track

  • Support cross-functional coordination across departments and leadership teams

✅ Required Qualifications

  • Bachelor’s Degree required

    • Equivalent experience/training may be considered

  • 3–5 years of progressive executive administrative experience

  • Prior experience supporting:

    • CEO preferred

    • Other C-suite executives acceptable

  • Advanced proficiency with:

    • Microsoft Teams

    • Microsoft Word

    • Excel

    • PowerPoint

    • Outlook

  • Excellent organizational, communication, and multitasking abilities

⭐ Preferred Qualifications

  • Experience within:

    • Large hospital systems

    • Healthcare organizations

    • Complex enterprise environments

  • Experience with:

    • Project management

    • Data management

    • Policy research

    • Non-profit fundraising support

🛠️ Core Skills

✔ Executive Support
✔ CEO Support
✔ MS Teams
✔ Calendar Management
✔ Travel Coordination
✔ Meeting Coordination
✔ Presentation Preparation
✔ Project Coordination
✔ Executive Communication
✔ Administrative Operations
✔ Microsoft Office Suite
✔ Stakeholder Management
✔ Multitasking & Prioritization

🎯 Ideal Candidate

  • Experienced Executive Assistant who has directly supported a CEO or senior executive leadership team

  • Highly organized and able to manage competing priorities independently

  • Professional, polished, and confident interacting with senior stakeholders

  • Strong communicator with exceptional attention to detail

  • Comfortable working in a fast-paced healthcare or large enterprise environment

  • Able to maintain confidentiality and professionalism at all times

⚠️ Important Notes

  • Fully onsite position — no remote or hybrid flexibility

  • Candidates must be advanced MS Teams users

  • Preference for candidates from larger healthcare systems or enterprise organizations

  • No visa sponsorship available

📝 Screening Questions

  1. Are you willing to work onsite 5 days per week?

  2. Are you an advanced user of MS Teams?

  3. Have you previously supported a CEO or other C-suite executive?

🌟 Why Join

  • Opportunity to support executive leadership at a respected healthcare organization

  • High-visibility role with direct exposure to senior leadership initiatives

  • Collaborative and mission-driven culture

  • Strong organizational values focused on community impact, innovation, and inclusion

  • Excellent opportunity for experienced executive assistants seeking long-term growth in healthcare leadership support

 

Your new job awaits.

Start the process →