Job Title: Senior Executive Assistant
Location: Flexible / Hybrid – Dubai Based
Salary: 25,000 – 30,000 AED Per Month
Reporting to: Co-Founders
Overview
We are seeking an exceptional Senior Executive Assistant to provide high-level, proactive support to two Co-Founders of a fast-paced, growing business. This is a critical role for someone who takes their career seriously, thrives on responsibility, and consistently delivers to an exceptional standard.
The successful candidate will act as a true right-hand partner — anticipating needs, owning outcomes, and ensuring the Co-Founders can focus on strategic priorities without distraction.
Key Responsibilities
Executive & Diary Management
Full ownership of complex diary management for two Co-Founders, including scheduling, prioritisation, and conflict resolution
Proactively manage time, ensuring meetings are purposeful, well-prepared, and aligned to business priorities
Coordinate internal and external meetings across multiple time zones
Communication & Correspondence
Draft, edit, and send professional emails on behalf of the Co-Founders
Liaise confidently with clients, customers, partners, and senior stakeholders
Follow up on actions, commitments, and customer communications to ensure nothing is missed
Meetings & Presentations
Prepare high-quality meeting decks and supporting documentation
Suggest clear, structured agendas ahead of meetings
Capture actions and ensure follow-ups are completed on time
Travel & Logistics
Arrange all travel including flights, hotels, ground transport, and itineraries
Ensure travel is efficient, well-planned, and cost-conscious
Handle last-minute changes calmly and effectively
CRM & Administration
Maintain and update HubSpot accurately, ensuring data integrity
Track interactions, follow-ups, and key customer information
Support general administrative and operational tasks as required
Ad Hoc & Problem Solving
Handle ad hoc requests with discretion, urgency, and professionalism
Take ownership of tasks and see them through to completion
Act as a trusted gatekeeper, solving problems before they escalate
Skills & Experience Required
Proven experience as a Senior PA / Executive Assistant, ideally supporting founders, CEOs, or senior leadership
Exceptional written and verbal communication skills
Highly organised with outstanding attention to detail
Strong experience managing complex diaries and priorities
Confident preparing professional presentations and documentation
Comfortable using CRM systems (HubSpot experience highly desirable)
Calm, resilient, and effective under pressure
Commercially aware, proactive, and solutions-focused
Personal Attributes
Takes pride in their work and career progression
Trustworthy, discreet, and highly professional
Proactive self-starter who doesn’t wait to be asked
Able to challenge constructively and offer better ways of working
Reliable, driven, and outcome-focused
Why Join
This is a rare opportunity to work closely with two Co-Founders, gaining exposure to strategic decision-making while playing a pivotal role in the smooth running of the business. The role offers autonomy, responsibility, and the chance to make a real impact.